Summary Of Functions
The Project Coordinator supports the Project Manager, to keep projects running smoothly and within budget without compromising safety and quality standards, in addition to meeting customer, statutory/regulatory, and organizational requirements.
Essential Duties and Responsibilities
- Assists Project Manager in maintaining project schedules in conjunction with the customer’s requirements and approves overtime as necessary to meet project schedules.
- Works with internal installation resources as needed on relevant functions; helps create internal project documents.
- Works with sub-contractors as needed on relevant functions; helps create project documents. Assists with creating and distributing proper sub-contractor paperwork.
- Creates orders, icos and invoices for required materials, insuring components are ordered and delivered for projects on time, creates purchase orders for installation sub-contractors.
- Escalates project problems to Project Manager for prompt resolution of any project problems to ensure that project is completed on time and on budget
- Acts as the Project Manager following those functions on entry level projects.
- Main customer contact for all technical questions pertaining to projects.
- Performs other project duties as required. ORGANIZATIONAL RELATIONSHIPS Reports to the Project Manager in their discipline team. Coordinates activities with Engineering, Purchasing, Sales, Customer Service, Distribution, Sub Contractors, Internal Technician and other functions, as needed on entry level projects.
A bachelor’s degree in business or communications is preferred. Good communication skills and the ability to work well with people are essential. Desire someone with a high attention to detail and extreme sense of urgency.
Ability to communicate orally with management and other co-workers is important. Regular use of the telephone and e-mail for communication is essential. Standing or sitting for extended periods is common. Hearing and vision within normal ranges is important for conversations, to receive ordinary information and to prepare or inspect building plans, blueprints and drawings. Heavy lifting is not expected. Exertion of up to 10 lbs. of force occasionally is required. Good manual dexterity for the use of common office equipment such as computer terminals, calculator, copiers, and FAX machines or measuring tools is required. Calls after business hours may be required during project installations.
The job is performed indoors in a variety of settings, including the office, construction sites, and warehouse. Occasional travel can be required to project locations.
For more information or to inquire about future openings for this position, please send a resume to firstname.lastname@example.org