Summary Of Functions

The Procurement Coordinator is responsible for negotiating, purchasing, monitoring inventory. This role requires the ability to work in a fast-paced environment and collaborate with cross functional teams.

Essential Duties and Responsibilities

  • Responsible for efficient purchasing of inventory, supplies, and capital equipment. Receives purchase requests and verifies for accuracy and authorization(s). Periodically evaluates vendors/suppliers and evaluates and recommends new/substitute vendors, when necessary.
  • Prepares and issues purchase orders; determines and negotiates prices, delivery, and credit terms; buys according to established company policies and procedures; maintains accurate purchasing records.
  • Maintains rapport and good working relationships with vendors; keeps accurate vendor records.
  • Expedites purchase orders as necessary and ensures delivery of purchased items for uninterrupted manufacturing flow.
  • Creates purchase orders for sub-contractors for labor. • Monitors and maintains sub-contractor required documentation.
  • Performs other purchasing or inventory control duties as necessary or as requested.

Organizational Relationships

Reports to the Sales Operations Manager. Coordinates activities with all departments, especially Project Management, Accounts Payable, Administration and Inventory Control Manager.


A bachelor’s degree (majoring in business administration or accounting) or two years purchasing experience is required. Good communication skills and the ability to work well with people are essential. Familiarity with accounting, purchasing, and spreadsheet applications is required.

Physical Demands

Ability to communicate orally with vendors, management, and other co-workers, both individually and in front of a group is crucial. Regular use of the telephone and e-mail for communication is essential. Sitting for extended periods is common. Hearing and vision within normal ranges is essential for normal conversations, to receive ordinary information, and to prepare or inspect documents. No heavy lifting is expected. Exertion of up to 10 lbs. of force occasionally may be required. Good manual dexterity for the use of common office equipment such as computer terminals, calculator, copiers, and FAX machines. Good reasoning ability is required to solve a wide range of business problems. Must be able to apply knowledge of statistical tools to quality assurance. Must also be able to understand and utilize financial reports and legal documents to conduct business.

Work Environment

The job is performed indoors in a traditional office setting. Activities include extended periods of sitting and extensive work at a computer.

For more information or to inquire about future openings for this position, please send a resume to